Exhibition manual

Venue and courier detail:
Deliveries will only be accepted from Monday 10 November.

Loading dock - pack in access
If you are bringing a truck with all your equipment on the day, please contact Nicola Ransome for a delivery time slot by Friday 10 October.

The Tākina dock way is one-way access only, from 217 Wakefield Street (view map here). You are not able to gain access from the Cable Street side. When dropping items off at the dock way you must not leave any vehicles unattended, you must unload your vehicle and then immediately move your vehicle out of the dock way area as there is no carparking available in the dock way area.

Exhibition pack out
Pack out is Thursday 13 November from 4.30pm. Pack out cannot commence any earlier than 4.30pm which is after the last break of the day.

• Please arrange for the removal of all equipment, rubbish, and decorations after the exhibition closes. Any items left in or near your stand after the event pack out time that are not labelled or sealed as stated above will be deemed to be abandoned and will be disposed of at the exhibitor’s expense.
• Ensure courier labels are attached to all packed items. The venue will not organise couriers on your behalf.
• The Tākina Outgoing Label should be attached to each item that is being collected with all information completed.
• Ensure your items are at the correct collection point in the Loading Dock before leaving the venue.
• Pre-arrange the courier collection before leaving the venue.

Pick up address:

Tākina Wellington Convention and Exhibition Centre
217 Wakefield Street
Wellington
New Zealand

The health and safety of all workers, exhibitors and delegates is of paramount importance at ICDE World Conference 2025.

• Please advise Amika Van den Broek, prior to Friday 10 October if:
  • You are bringing any items onsite or planning on undertaking any activities which may pose a potential risk to others and indicate the controls you will put in place to mitigate and manage this risk.
  • You intend on suspending banners, flags or similar from the ceiling.
• You are planning on engaging an external contractor to assist with your booth (other than Exhibition Hire Services), please advise Amika Van den Broek by Friday 10 October. A separate health and safety document needs to be emailed to them and an onsite induction schedule.
• All electronic items that will be brought to the exhibition site (laptops etc.) must have been ‘tag and tested’ by a qualified electrician and not be up for retesting. If it is not suitably tested and tagged it will be removed from the venue.
• You will not be able to access your stand prior to the allocated time until the exhibition build has been completed – please do not enter the exhibition area until authorised to do so. At the end of the conference, please ensure you only pack out in the allocated time. Conference Innovators and Tākina Wellington Convention and Exhibition Centre need to check the venue first before pack out can commence.
• All contractors/subcontractors and staff of an event or exhibition must sign-in to the venue when they arrive.
• Please ensure you bring a high vis vest with you for use during pack in and out.

For security reasons all attendees & exhibition staff will be asked to always wear their official conference name badge when on the premises. In addition, any bags or exhibitor items left in storage during the conference must be logged and signed for. Anything left that looks suspicious will be removed from the premises. Venue security procedures are subject to change without notice.

There is an expectation during the conference that all workers, contractors, and exhibitors will work and act in a safe manner, and it is the exhibitor’s responsibility to comply with current health & safety legislation. Please be aware if you fail to comply with the conference and venue’s health & safety requirements or if you act in an unsafe manner during the conference, you may be asked to vacate your stand.